ARTICLE IV
- ORGANIZATION
Section 1 - Zone
Zones
shall be formed by the district LWML.
Each Zone shall consist of societies within a convenient geographical
area, LCMS circuit lines preferred. A
request for variation in boundaries shall be submitted to the district LWML
Board of Directors for decision. Zones shall exist for the purpose of:
A. representation at LWML conventions in ratio established in the LWML
Bylaws;
B. promotion of Christian fellowship and furthering the object of the
LWML;
C. serving as rally centers of at least one (1)
rally each year.
Section 2 - District
A. The district LWML shall hold a convention biennially in the
even-numbered years at a place determined in a previous convention, for the
purpose of transacting the business of the district LWML. All members of the district LWML may attend.
B. Convention sites shall be determined four (4) years in advance.
C. The voting assembly of the district LWML convention shall be:
(1) voting members of the
Board of Directors (See Article XII, Section 1);
(2) two (2) accredited
delegates from each unit.
D. A member of the voting assembly shall vote in one (1) capacity
only.
E. Each unit is entitled to have an accredited alternate for each
accredited delegate to the district LWML convention.
F. The names of the accredited LWML unit delegates and alternates
shall be in the hands of the district LWML Recording Secretary six (6) weeks
before the convention.
G. A majority of the registered voting assembly shall constitute a
quorum.
H. It shall be the duty of the delegate(s) to attend all business
meetings of the district LWML convention, and provide a report to her society.
I. (1) In the event of any great emergency such as war, epidemic,
disaster, or other prevailing conditions making the holding of a convention
inadvisable, the district LWML Executive Committee shall have the authority to
determine whether the convention shall or shall not be held; the district Executive
Committee, by a two-thirds (2/3) vote, shall make the decision, and the vote
may be taken by mail or electronic messaging.
(2) In the event the convention is not held, the
district LWML Executive Committee shall have the authority to implement procedure
for conducting the routine convention business.
Such procedure shall be approved by the district LWML Board of
Directors, and the vote may be taken by mail or electronic messaging.
Section 3 - National
A. LWML conventions are held in the odd-numbered years, according to
the LWML Bylaws.
B. The district LWML President shall attend as a voting member of the
LWML Board of Directors. Should she be
unable to attend, an elected district LWML officer may attend in her place and
have voice, but not vote.
C. Zones shall have one (1) accredited delegate for each ten (10) or
fewer units and one (1) accredited delegate for each additional ten (10) units
or major fraction thereof as of January 1 preceding the LWML convention.
D. The zone LWML President shall provide the district LWML President
with information concerning the accredited delegate(s) for proper certification
by the requested deadline.
E. It shall be the duty of the delegate(s) to attend all business
meetings of the convention, and provide a report to each member society in the
zone.
F. The zones shall select
a system for choosing their delegate(s) and alternate(s) and shall assume the
expense of the delegate(s).
G. All members of the district LWML may attend.
Section 4
The
Indiana District of the LCMS shall counsel and advise the district LWML.
Section 5
Each
society and each zone shall write its own bylaws which shall conform with the
object and basic principles of the LWML Articles of Incorporation and the
district LWML Bylaws. These Bylaws and
all subsequent proposed amendments shall be submitted in the required number of
copies to the district LWML Structure Chairman for approval by the district
LWML Structure Committee before being presented to the membership for adoption.
ARTICLE VI
- DUTIES OF OFFICERS
Section 1 - President
The
President shall:
A. preside at conventions of the Indiana District LWML and at all
meetings of the district LWML Board of Directors and the district LWML
Executive Committee;
B. receive and approve vouchers for payment of legitimately incurred
expenditures and forward vouchers to the Treasurer for issuance of checks;
C. be an ex-officio member of all departments and committees except
the Nominating Committee;
D. be responsible for the execution of resolutions passed by the
district LWML convention body, district LWML Board of Directors, and district
LWML Executive Committee;
E. maintain a record of zone officers and membership statistics by
zone;
F. present a report to each meeting of the district LWML Executive
Committee, district LWML Board of Directors, and district LWML convention;
G. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days.
H. appoint a Secretary to the President, if desired;
I. maintain officer
guidelines.
Section 2 - Vice President -
Spiritual Resource Department
The
Vice President - Spiritual Resource Department may perform the duties of the
office of the President in the absence or at the request of the President and shall;
A. be coordinator of the Christian Life Committee, Christian Outreach
Committee, Human Care Committee, Leader Development Committee, and Retreat
Committee;
B. present a report to each meeting of the district LWML Executive
Committee, district LWML Board of Directors, and district LWML convention,
including department activities;
C. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
D maintain officer guidelines.
Section 3 - Vice President -
Mission Grants
The
Vice President - Mission Grants may perform the duties of the office of the
President in the absence of or at the request of the President and shall:
A. be chairman of the Mission Grants Committee;
B. receive mission grant proposals for the district LWML convention
ballot;
C. chair the grant evaluation and selection meeting for the grants to
be on the district LWML convention ballot;
D. present to the district LWML Board of Directors for approval the
grants selected to be on the district LWML convention ballot;
E. make an impartial presentation of the approved grants to the district
LWML convention;
F. request and disburse
grant funds and monitor the progress of each adopted grant until completion;
G. present a report to the district LWML Executive Committee and the
district LWML Board of Directors on the progress of each adopted grant until
completion;
H. publish a report on the progress of the grants in the Indiana District Good News;
I. in emergencies, be authorized to sign checks for the Treasurer;
J. present a report to each meeting of the district LWML Executive
Committee, district LWML Board of Directors, and district LWML convention
including department activities;
K. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
L. maintain officer
guidelines.
Section 4 - Vice President -
Conventions and Communications
The
Vice President - Conventions and Communications may perform the duties of the
office of the President in the absence or at the request of the President and
shall:
A. be the coordinator of the district LWML Convention Committee, the
Editorial Staff of the Indiana District publications, the Webservant, and the
Young Woman Representative (YWR) Committee;
B. contact zone presidents inviting them to host a district LWML convention;
C. update district LWML convention guidelines;
D. in emergencies is authorized to sign checks for the Financial
Secretary;
E. present a report to each meeting of the district LWML Executive
Committee, district LWML Board of Directors, and district LWML convention
including department activities;
F. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
G. maintain officer guidelines
Section 5 - Recording Secretary
The
Recording Secretary shall:
A. record the district LWML convention proceedings and meetings of the
district LWML Board of Directors and district LWML Executive Committee;
B. provide each member of the district LWML Board of Directors with a
copy of the minutes of its meetings and of the district LWML convention;
C. provide each member of the district LWML Executive Committee with
a copy of the minutes of its meetings;
D. receive credentials of delegates prior to the district LWML
convention;
E. provide a copy of the district LWML convention minutes to each
delegate and to each society president;
F. present a report to each meeting of the district LWML Executive
Committee, district LWML Board of Directors and district LWML convention;
G. mail copies of all minutes to the LWML President;
H prepare and file in the minutes book a record of current Standing
Rules, listing all motions of continuing action adopted at meetings and
conventions;
I. keep notes and operational material pertinent to the responsibilities
of the office and forward to the successor to this office within sixty (60)
days;
J. maintain officer guidelines
Section 6 - Financial
Secretary
The
Financial Secretary shall:
A. receive all moneys and deposit them in a financial institution
approved by the district LWML Executive Committee;
B. keep an itemized account of all receipts;
C. transfer moneys received to the Treasurer;
D. submit reports to each meeting of the district Executive Committee,
district Board of Directors, and district LWML convention;
E. submit records for professional audit at the close of the fiscal
biennium, and with the change of officer;
F be bonded for an amount determined by the district LWML Executive
Committee at the expense of the district LWML;
G . keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within sixty (60) days;
H. maintain officer guidelines
Section 7 - Treasurer
The
Treasurer shall:
A. receive funds from the Financial Secretary and deposit them in a
financial institution approved by the district LWML Executive Committee;
B. keep an itemized account of all receipts and disbursements;
C. make authorized payments for expenses;
D. make payments for adopted mission grants as authorized by the
district LWML President;
E. maintain a Convention Fund, the amount to be established by the
district LWML Executive Committee;
F. submit twenty-five percent (25%) or more of the mite offerings to
the LWML at least four (4) times a year as authorized by the district LWML
President;
G.. submit reports to each meeting of the district LWML Executive
Committee, district LWML Board of Directors,
and district LWML convention;
H. submit records for professional audit at the close of each fiscal
biennium, and with the change of officer;
I. be bonded for an amount determined by the district LWML Executive
Committee at the expense of the district LWML;
J. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within sixty (60) days;
K. maintain officer guidelines.
ARTICLE VII
- NOMINATIONS AND ELECTIONS
Section 1
A
Nominating Committee shall consist of a chairman, appointed by the district
LWML Executive Committee, three (3) members selected from as many zones and
geographical areas, and one (1) member of the district LWML Executive
Committee, whose term of office extends beyond the next regular convention.
Section 2
The
Nominating Committee shall:
A. receive suggested names of nominees for elective office from
societies and zones;
B. submit the names of at least two (2) candidates, if possible, for
each elective office to be filled;
C. select candidates for President who have served as a member of the
district LWML Board of Directors;
D. select candidates for the remaining offices who have served at the
zone level and who are active in their societies;
E. submit two (2) candidates for Pastoral Counselor from the four (4)
nominees selected by the district LWML Executive Committee;
F. obtain written consent of all candidates to serve if elected;
G. submit a report to be published in the Indiana District Good News prior to the district LWML convention;
H. prepare printed ballots with the names listed in alphabetical
order;
I. maintain committee guidelines.
Section 3
Additional
nominations for elected officers may be made from the floor of the district
LWML convention, provided written consent of the nominee to serve if elected
has been secured.
Section 4
The
election of officers shall be as follows:
A. The district LWML President, Vice President - Spiritual Resource
Department, and Financial Secretary shall be elected in one district LWML
convention.
B. The district LWML Vice President - Mission Grants, Vice President
Conventions and Communications,
Recording Secretary, and Treasurer shall be elected in the following district
LWML convention.
C. A majority shall elect.
D. In the event that there are three (3) or more candidates for office
and a majority vote has not been reached after two (2) ballots have been cast,
the candidate with the lowest number of votes shall be removed from each
successive ballot.
Section 5
Elected
officers shall assume their duties at the close of the district LWML convention
at which they are elected.
Section 6
A. In the event of the incapacity of the President, or other situation
creating a vacancy in the office of President, the Vice President - Spiritual
Resource Department shall fill the vacancy.
B. In the event a vacancy occurs in any other elective position, such
vacancy shall be filled by an appointee of the district LWML Executive
Committee.
ARTICLE
VIII - SPECIAL APPOINTED OFFICERS
Section 1
The
special appointed officers shall be Archivist-Historian, Circulation Manager, Crisis Management Coordinator, Editor of the Indiana District Good News, Meeting
Manager, Parliamentarian, Public Relations Director, Roster Coordinator, and
Webservant appointed by the district LWML Executive Committee. If desired, a
Secretary to the President may be appointed by the district LWML President.
They shall:
A. serve a term of four (4) years, or until their successors are
appointed, and be eligible for reappointment;
B. be voting members of the district LWML Board of Directors, with
the exception of the Parliamentarian and Secretary to the President. The Parliamentarian shall attend meetings in
an advisory capacity at the request of the President.
Section 2 -
Archivist-Historian
The
Archivist-Historian shall:
A. gather and preserve records and other materials of historical
significance to the district LWML;
B. prepare biennially a history of the activities of the district
LWML and:
(1) keep one
(1) copy for the district LWML files;
(2) send one
(1) copy to the LWML Archivist-Historian;
(3) send
copies to members of the district Board of Directors;
C. provide articles for display at the district LWML convention;
D. send items with national significance to the LWML
Archivist-Historian;
E. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
F keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
G. maintain officer guidelines.
Section 3 - Circulation
Manager
The
Circulation Manager shall:
A. be a member of the Editorial Staff (See Article XV, Section 1);
B. keep an up-to-date subscription list for the Lutheran Woman's Quarterly;
C. forward all society orders and changes to the national LWML
office;
D. verify payment of subscriptions to the President;
E. advise societies of current cost of subscriptions and deadlines
for increasing or decreasing number of subscriptions;
F. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
G. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
H. maintain officer guidelines.
Section 4 - Crisis Management Coordinator
A. appoint two (2) qualified attendees to be on duty at LWML functions
as requested by the District President;
B. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
C. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
D. maintain officer guidelines.
Section 5 - Editor
The
Editor of the Indiana District Good News
shall:
A. be a member of the Editorial Staff (See Article XV, Section 1);
B. solicit and gather stories and information, including district,
zone and society news, reports of officers and committees, inspirational human
interest stories, and progress reports of current mission grants.
C. make final selection on content of publication;
D. edit all copy;
E. prepare publication for printing;
F. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
G. keep notes and operational material pertinent to the responsibilities
of the office and forward to the successor to this office within thirty (30) days;
H. maintain officer guidelines.
Section 6 - Meeting Manager
The Meeting Manager shall:
A. contact societies in the area to host meetings of the district LWML
Executive Committee, district LWML Board of Directors, and Spiritual Resource Department;
B. coordinate with the contact person as to items needed for the
meeting;
C. present a report to each meeting of the Board of Directors and
district LWML convention;
D. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to the office
within thirty (30) days;
E. maintain officer guidelines.
Section 7 - Parliamentarian
The
Parliamentarian shall serve as advisor on parliamentary procedure to the
district LWML President, officers, and individual members upon request.
Section 8 - Public Relations
Director
The
Public Relations Director shall:
A. be a member of the Editorial Staff (See Article XV, Section 1);
B. serve as the link among society, zone, and LWML Public Relations
committees, sharing LWML news and events;
C. send news releases, both advance and follow-up stories, of
district LWML conventions, retreats, and other events to:
(1) all appropriate LCMS and secular publications in the district;
(2) the news editor of the Lutheran
Woman's Quarterly;
(3) the Lutheran Witness, Indiana District News;
D. coordinate work with the LWML District Editor;
E. plan and provide, on request, a district LWML display for district
LCMS Conventions, Lutheran Laymen's League Conventions, and other events;
F. publish a district newsletter, called Indiana District News and Notes, as requested
by the district LWML President;
G. be responsible for securing pictures of all district LWML events;
H. present a report to each meeting of the LWML district Board of
Directors and district LWML convention;
I. keep notes and operational material pertinent to the responsibilities
of the office and forward to the successor to this office within thirty (30)
days.
J. be an ex-officio member of the district LWML Convention
Committee;
K. maintain officer guidelines.
Section 9 - Roster Coordinator
The Roster Coordinator
shall:
A. maintain updated records of names and addresses of all district
officers;
B. maintain names and addresses of zone officers;
C. periodically provide the President with updated information;
D. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
E. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
F. maintain officer guidelines.
Section 10 - Secretary to
the President
The
Secretary to the President shall perform duties as defined by the district LWML
President
Section 11 - Webservant
The
Webservant shall:
A. maintain the district LWML Web site;
B. contact individuals who would have current information to post;
C. update the website twice a month as new information is received;
D. present a report to each meeting of the district LWML Board of
Directors and district LWML convention;
E. keep notes and operational material pertinent to the
responsibilities of the office and forward to the successor to this office
within thirty (30) days;
F. maintain officer guidelines
ARTICLE Xl
- EXECUTIVE COMMITTEE
Section 1
The
district LWML Executive Committee shall be the elected officers. The Pastoral Counselors shall be advisory
members.
Section 2
A. The district LWML Executive Committee shall meet at the call of the
district LWML President. In case of an
emergency, the Committee may take action by mail, telephone, or electronic
messaging.
B. Special meetings of the district LWML Executive Committee may be
called by written request of four (4) voting members of the Committee.
C. Four (4) voting members shall constitute a quorum of the
Committee.
Section 3
The
duties of the district LWML Executive Committee shall be to:
A. transact the necessary business between meetings of the district
LWML Board of Directors;
B. approve invitations from zones to host a convention;
C. determine dates of the convention;
D. approve and supervise the program and business of the convention
and the convention budget;
E. determine the place of the convention when such a selection has
not been made at convention;
F. select four (4) nominees for Pastoral Counselors to be submitted
to the district LWML Nominating Committee;
G. approve financial institutions
for deposit of funds;
H. determine the amount of the bonds for financial officers;
I. arrange for insurance coverage for the benefit of the organization in
such amount as the Committee deems advisable;
J. fill vacancies occurring in elective or appointive offices,
except in the office of President (See Article VII, Section 6);
K. obtain a Certified Public Accountant to audit the books of the
financial officers;
L. approve the program and expenses of the Standing Committees;
M. establish the amount to be maintained in the Convention Fund;
N. appoint the following appointed officers:
(1) Archivist-Historian
(2) Circulation Manager
(3) Crisis Management Coordinator
(4) Editor of the Indiana District
Good News
(5) Meeting Manager
(6) Parliamentarian
(7) Public Relations Director
(8) Roster Coordinator
(9) Webservant
(10)
Standing Committee Chairmen
(a) Christian Life
(b) Christian Outreach
(c) Human Care
(d) Leader Development
(e) Ruth Armel Scholarship
(f) Structure
(g) Young Woman Representative (YWR);
O. meet at least once annually.
ARTICLE XII
- BOARD OF DIRECTORS
Section 1
A. The district LWML Board of Directors shall be the elected officers,
chairmen of the standing committees, the zone presidents, and appointed
officers, with the exception of the Parliamentarian and the Secretary to the
President. The Pastoral Counselors and
the Parliamentarian shall be advisory members.
B. When a zone president is unable to attend a meeting of the Board
of Directors, any elected zone officer or appointed Zone chairman or Society
President shall be authorized to attend as the zone's representative and shall
have voice and vote. Notification of the
representatives name and address shall be given to the district President.
Section 2
A. The district LWML Board of Directors shall meet at the call of the
President at least once annually.
B. Special meetings of the district LWML Board of Directors may be
called by written request of nine (9) voting members of the Board of
Directors. Time and place for holding
such meetings shall be determined by the President with the approval of the
district LWML Executive Committee.
C. In case of emergency, action may be taken by mail, telephone, or
electronic messaging.
Section 3
A
majority of the members shall constitute a quorum.
Section 4
The
Board of Directors shall:
A. transact the business of the district LWML between conventions;
B. consider recommendations, resolutions, and special appeals for
presentation to the convention;
C. carry out the business of the district LWML approved in
convention;
D. consider recommendations and resolutions of the district LWML
Executive Committee;
E. approve mission grant proposals for presentation to the
convention;
F. receive and take appropriate action on the application for
membership and the granting of charters to societies;
G. approve the following Committee members:
(1) four (4) members to the Christian Life Committee
(2) four (4) members to the Christian Outreach Committee
(3) four (4) members to the Human Care Committee
(4) four (4) members to the Leader Development Committee
(5) three (3) members to the Mission Grants Committee to represent, if
possible, the north, central, and south regions of the district, and to include
the district LWML immediate Past President
(6) three (3) members to the Nominating Committee
(7) four (4) members to the Retreat Committee
(8) two (2) members to Ruth Armel Scholarship Committee
(9) two (2) members to the Structure Committee
(10) two (2) members to the Young Woman
Representative Committee.
ARTICLE
XIII - COMMITTEES AND DEPARTMENTS
Section 1
The
Spiritual Resource Department shall consist of the Christian Life Committee,
the Christian Outreach Committee, the Human Care Committee, the Leader
Development Committee, the Retreat Committee, and a Pastoral Counselor, with
the Vice President - Spiritual Resource Department as coordinator. The SRD
Express Newsletter shall be published and distributed.
Section 2 - Standing
Committees
The
Standing Committees of the district LWML shall be Christian Life, Christian Outreach, Human Care, Leader
Development, Mission Grants, Ruth Armel Scholarship Fund, Structure, and Young Woman Representative. The committees not automatically
chaired by an elected officer shall have the chairmen appointed by the district
LWML Executive Committee. These chairmen
shall be members of the district LWML Board of Directors and shall have the
privilege of vote.
A. The Standing Committee members shall serve a term of four (4) years
or until their successors are appointed.
B. Committee meetings may be called by the chairman with the approval
of the district LWML Executive Committee.
C. The chairman of each standing committee shall keep notes and
operational material pertinent to the responsibilities of the committee and
forward them to her successor.
D. The Committees and their responsibilities shall be as follows:
(1) The CHRISTIAN LIFE COMMITTEE, consisting of the Chairman and
four (4) members, shall:
(a) serve as a link among society, zone, and LWML Christian Life
committees, sharing newsletters and special activities;
(b) forward original programs developed within the district to LWML
Christian Resource Editors;
(c) emphasize and encourage in district, zone, and society use of LWML
spiritual resources, the Lutheran Woman's
Quarterly, and program materials;
(d) publicize the annual prayer service and encourage its use in zones
and/or societies;
(e) plan and supervise district workshops, retreats, and seminars as
requested by the district LWML Board of Directors;
(f) maintain a file of program resources in a Loan Library to assist
zones and societies;
(g) submit Christian Life articles on a quarterly basis to the Editor
of the Indiana District Good News;
(h) prepare the Christian Life section of the SRD Express Newsletter;
(i) fulfill the Christian Life convention responsibilities following
the Indiana District LWML Officers Guidelines;
(j) submit all plans for review by the Vice President - Spiritual
Resource Department and subsequent approval by the district LWML Executive
Committee;
(k) have the chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention.
(2) The CHRISTIAN OUTREACH COMMITTEE consisting of a chairman and four
(4) members shall:
(a) serve as a link between
the LWML Gospel Outreach Committee and zones and societies;
(b) promote learning and
understanding of cultural differences and encourage multicultural relationships
to effectively open doors to Christian witness;
(c) promote Christian
Outreach activities of the district along with Indiana District LCMS outreach;
(d) be a resource for
Christian Outreach opportunities and information, and encourage and assist
zones and societies to apply LWML Gospel Outreach materials in the community
and beyond;
(e) maintain and promote a
file of Christian Outreach resources and LWML Gospel materials for use in
district functions;
(f) offer to assist in
planning district and zone workshops;
(g) submit Christian
Outreach articles on a quarterly basis to the editor of the Indiana District Good News;
(h) prepare the Christian
Outreach section of the SRD Express
Newsletter;
(i) fulfill the Christian
Outreach convention responsibilities following the Indiana District LWML Officers Guidelines;
(j) have the chairman report
to each regular meeting of the district LWML Board of Directors and the
district LWML Convention
(3) The HUMAN CARE COMMITTEE, consisting of the Chairman and four
(4) members shall:
(a) serve as a link among society, zone, and LWML Human Care
committees, sharing newsletters and special activities;
(b) promote Human Care projects of district, LWML, and of the LCMS;
(c) be a resource for Human Care opportunities and information and
encourage societies to adopt projects in the community and beyond;
(d) offer to assist in planning zone workshops;
(e) submit Human Care articles on a quarterly basis to the Editor of
the Indiana District Good News;
(f) prepare the Human Care section of the SRD Express Newsletter;
(g) fulfill the Human Care convention responsibilities following the Indiana District LWML Officers Guidelines;
(h) submit all plans for review by the Vice President - Spiritual
Resource Department and subsequent approval by the district LWML Executive
Committee;
(i) have the chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention.
(4) The LEADER DEVELOPMENT COMMITTEE, consisting of the Chairman and
four (4) members, shall:
(a) serve as a link among society, zone, and LWML Leader Development
committees, sharing newsletters and special activities;
(b) encourage use of Leader Development materials at rallies, retreats,
district LWML conventions, and in district publications;
(c) conduct workshops and training sessions for district and zone
boards as requested;
(d) offer to assist in planning zone workshops;
(e) be aware of women's organizations in the district that are eligible
but not affiliated with the LWML and be an encouragement to them in becoming a
part of the LWML;
(f) maintain a file of Leader Development resource materials for use in
district functions and in providing assistance to member zones and societies;
(g) submit Leader Development articles on a quarterly basis to the
Editor of the Indiana District Good News;
(h) prepare the Leader Development section of the SRD Express Newsletter;
(i) fulfill the Leader Development convention responsibilities
following the Indiana District LWML
Officers Guidelines;
(j) submit all plans for review by the Vice President - Spiritual
Resource Department and subsequent approval by the district LWML Executive
Committee;
(k) have the chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention.
(5) The MISSION GRANT COMMITTEE, consisting of the Vice President -
Mission Grants as Chairman, the district LWML immediate Past President, and
three (3) members, representing the north, central, and south regions whose
Pastoral Counselor shall be the Indiana District Outreach Counselor, Indiana
District LCMS, shall:
(a) research and evaluate district LWML grant proposals according to
LWML criteria;
(b) choose projects to be placed on convention ballot in accordance
with district LWML guidelines;
(c) determine, with district LWML Executive Committee approval, the
method of presenting grant proposals to the convention;
(d) immediately after convention notify all who submitted grants of the
status of their grant proposals;
(e) request progress reports from grant recipients;
(f) present a report to the district LWML Board of Directors on the
progress of each adopted grant until completion;
(g) fulfill the Mission Grant convention responsibilities following the
Indiana District LWML Officers
Guidelines;
(h) have the chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention.
(6) The SCHOLARSHIP FUND
COMMITTEE, consisting of the Chairman and three (3) members, one from
each of the four geographical regions of the district, whose Pastoral Counselor
shall be a Campus Minister of the district, shall:
(a) alert members to opportunities to obtain scholarships toward
tuition in an LCMS affiliated school (ministry, teaching, parish worker,
deaconess, minister of music, director of Christian education);
(b) receive, evaluate, and select applications for approval by the
district LWML Executive Committee;
(c) encourage contributions and memorials to the Scholarship Fund;
(d) provide JOY and Memorial cards for contributions to the
Scholarship Fund;
(e) fulfill the Scholarship Fund Committee's responsibilities following
the Indiana District LWML Officers
Guidelines;
(f) have the chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention
(7) The STRUCTURE
COMMITTEE, consisting of the chairman and two members, shall:
(a) study and review district LWML bylaws to determine need for
amendment or revision;
(b) submit proposed amendments to district LWML Executive Committee and
district LWML Board of Directors for approval;
(c) send requested number of copies of proposed amendments to LWML
Structure Committee Chairman for approval;
(d) submit approved proposed amendments to the district LWML convention
for approval;
(e) distribute copies, after adoption of the amended bylaws, to the
district LWML Board of Directors and societies, and send the requested number
of copies to the LWML Structure Committee Chairman;
(f) request member zones and societies to send bylaws and proposed
amendments to district LWML Structure Committee for approval;
(g) have the Chairman report to each regular meeting of the district
LWML Board of Directors and the district LWML convention;
(h) retain a copy of LWML, district, zone, and society bylaws.
(8) The Ruth
Armel Scholarship
The Ruth Armel Scholarship Committee consisting of a
the chairman and two (2) members shall:
(a).publicize information concerning the scholarship
in the Indiana District News and Notes and Indiana
District Good News and on the Indiana District Web site;
(b).provide application
forms to zones and societies;
(c).receive and review the
application forms and select the recipients;
(d).inform scholarship
recipients of their acceptance in the program;
(e).coordinate payment with
the lodging facility;
(f).present a report to each meeting of the district
LWML Board of Directors and district LWML convention;
(g).maintain committee guidelines.
(9) Young Woman Representative
The Young Woman Representative Committee consisting
of the chairman and two (2) members shall:
(a) be responsible to Vice
President Conventions and Communications
(b) prepare information
concerning eligibility and distribute such information to all societies in the
district;
(c) publicize information
concerning the program in the Indiana
District News and Notes Indiana
District Good News, and on the Indiana
District LWML Web site;
(d) review applications received
and choose two (2) women as representatives to each LWML convention;
(e) work with Young Woman
Representatives and their mentors at the district LWML convention;
(f) present a report at each
meeting of the district LWML Board of Directors and district LWML convention;
(g) maintain committee
guidelines.
Section 3 - Special
Committees
Special
Committees shall be appointed by either the President, the district LWML
Executive Committee, or the district LWML Board of Directors as necessary to
carry out the work of the district, shall function only for the tasks assigned,
and shall cease to exist once the tasks are completed. Special Committee tasks shall not duplicate
those encompassed in the duties of elected or appointed officers. Special
Committees, appointed by the President, shall include Minutes Review,
Resolutions, and Tellers. Convention,
Nomination, and Retreat chairmen, and others as deemed necessary, shall be
appointed by the district LWML Board of Directors. Duties of such committees shall be determined
by the authorizing assembly.
